The information that follows the first paragraph should all relate to the point raised at the beginning, supplying additional information as needed in a most-important-to-least-important order. As with the memo, click the image to download editable PDF document. When Everyone Needs to Know If you have ever played a game of "telephone," then you already know what happens.
To write an effective memo, send a consistent message. If anyone had any questions, they got the answer on the spot.
The company growth spurt means you must choose a new way to get the word out. If a fired worker decides to hire a lawyer and claim they were discriminated against in some way, disciplinary documentation provides hard evidence that the employee was given ample warnings and chances to change, and that they knew the possible consequences if their performance did not improve.
Memo template The following is a sample memo you can use as a guide for your next document: Memorandum To: Names of intended recipients From: Your Name, Title Date: Month Day, Year Subject: Subject of the memo Begin the memo with a sentence that describes the reason you are writing.
Regardless of the topic, the first paragraph should provide an overview of the issue at hand and each successive paragraph should provide more details on specific points made at the beginning. It's time to send a memo.
You may capitalize the subject of your memo, if you wish. Disciplinary Memo Purposes A disciplinary memo serves more than one purpose.
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In some situations, it can also be a good idea to have your employment law attorney review the completed forms in advance of sharing them with employees as well. The disciplinary memo can also include an inference to future consequences, such as loss of their job if the problem is not rectified.